When writing an apology letter to HR for not attending a meeting, it's important to be respectful and express sincere regret for missing the scheduled meeting. Clearly state the reason for the absence and acknowledge any inconvenience caused. Offer to catch up on the meeting's details and provide contact information for further communication.

Table of Contents:

Sample Letter to HR Manager for Not Attending Meeting

The HR Manager,
_______________ (Name of the company)
_______________ (Address)

Date: __/__/_____ (date)

Subject: Apology for not attending meeting

Respected Sir/Madam,

With due respect, this letter is to inform you that my name is _____________ (name) working in ___________ (department) having employee ID __________ (mention employee id).

I am writing this letter to offer my sincere apology for not attending the meeting that were scheduled on __/__/_____ (date) at __:__ (mention time). The reason being ________________ (fever/urgent piece of work/family issues/mention your reason). I apologize for this behavior and I do understand that this has caused you inconvenience.

I hope that you have managed the meeting well. It would be really appreciated if you could summarize the points discussed in the meeting. You can feel free to contact me at __________ (contact details), according to your convenience.


_______________ (Signature)
_______________ (Name)
_______________ (Designation)

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How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

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Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

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If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Q: How should I address HR in an apology letter for missing a meeting?
    • A: Use "Respected Sir/Madam" or "Dear [HR Manager's Name]" to address HR in a respectful manner.
  • Q: What should I include in the apology letter for missing a meeting?
    • A: Clearly state the reason for your absence, express regret for any inconvenience caused, and offer to catch up on the meeting's details.
  • Q: Is it necessary to provide contact details in the apology letter?
    • A: Yes, providing contact details allows for further communication and demonstrates openness to address any concerns.
  • Q: How soon should I send the apology letter after missing the meeting?
    • A: It's best to send the apology letter as soon as possible after realizing the absence, preferably within a day or two.
  • Q: What tone should I maintain in the apology letter to HR?
    • A: Maintain a polite and respectful tone throughout the letter, expressing genuine regret for missing the meeting.

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