When crafting an apology letter for canceling an office meeting, it's important to express regret for the inconvenience caused and provide a clear reason for the cancellation. Ensure to propose a new meeting date and time, along with any updated agenda items. Maintain a professional and respectful tone throughout the letter, acknowledging the impact on team members and expressing a commitment to avoiding similar situations in the future.
Sample Apology Letter for Office Meeting Cancellation
To,
____________ (Recipient Name)
____________ (Department)
____________ (Name of the company)
____________ (Address of the company)
Date: __/__/____ (Date)
Subject: Apology for meeting cancellation
Respected Sir/Madam,
With due respect, this letter is to inform you that my name is __________ (name) and I am working as a ____________ (designation) in your reputed organization.
I am writing this letter in reference to the meeting scheduled for the discussion of ___________ (mention project details) dated __/__/_____ (date). I deeply apologize for the cancellation of the meeting due to __________________ (emergency situation/personal issues/mention reason). So, I had to cancel the meeting.
I have arranged a new meeting for coming __/__/______ (date) at __:__ (time). The agenda for the meeting shall also include ______________ (mention details) apart from existing discussion points. I apologize to all the team members for the inconvenience caused and hope that you will consider my situation, I promise you that this will not happen again in the future.
Thank you for the support and patience.
Yours sincerely,
____________ (Name)
____________ (Employee ID)
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