Writing an effective apology letter for missing an interview involves being clear, polite, and concise. Start by addressing the letter to the hiring manager and clearly stating your name and address. Mention the date of the missed interview and the position you applied for. Apologize sincerely, provide a valid reason for missing the interview, and request a reschedule. Ensure to offer your contact details for further communication. Avoid unclear language and include all necessary information.

Table of Contents:

Sample Apology Letter for Missing Interview

The Hiring Manager,
__________ (Company’s name)
__________ (Company’s Address)

Date: __/__/____ (Date)


Subject: Apology for missing interview

Respected Sir/Madam,

This is to most humbly state that I am ___________ , a resident of _________ (Address).

This letter is in reference to the letter sent by your company on __/__/_____ (date) regarding the scheduled interview for the position of ___________ (mention position). I apologise for missing my interview on the given day, the reason being _______________ (bad weather/ not well/ urgent piece of work/ mention your reason). This was the reason behind not attending my interview that was scheduled on _______ (day).

Therefore, I request you to re-schedule my interview so that I can give my best for the ___________ (position). I will make sure to reach before time on the day of my interview. Kindly, consider my request and do the needful. You are always welcome to contact me at _________(contact details). I shall be highly obliged.

__________ (Signature),
__________ (Name),
__________ (Contact Details)

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  • What should I include in an apology letter for missing an interview?
    • Include your name, address, the date of the missed interview, the position you applied for, a sincere apology, the reason for missing the interview, a request to reschedule, and your contact details.
  • To whom should I address the apology letter for missing an interview?
    • Address the letter to the Hiring Manager of the company.
  • How should I explain my reason for missing the interview?
    • Clearly and briefly state the valid reason for missing the interview, such as bad weather, illness, or an urgent piece of work.
  • What should I do if I need to reschedule my interview?
    • Politely request to reschedule the interview and assure the hiring manager that you will attend the new date on time.
  • What tone should I use in the apology letter for missing an interview?
    • Use a polite, respectful, and sincere tone throughout the letter.

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