When composing a letter to cancel an event due to weather conditions, clarity and politeness are paramount. Begin by addressing the recipient respectfully and acknowledging the cancellation of the event. Clearly state the date of the scheduled event and the reason for cancellation, such as adverse weather conditions. Express sincere apologies for any inconvenience caused and seek the recipient's understanding and forgiveness. Thank them for their cooperation and understanding.
Sample Letter Cancelling Event Due to Weather
From,
____________ (Designation)
____________ (Name of the company)
____________ (Address of the company)
Date: __/__/____ (date)
Subject: Apology for cancellation of event due to bad weather
Respected Sir/Madam,
This letter is in reference to the event scheduled on date __/__/______ (date). On behalf of ___________ (name of the company), I would like to offer my sincere apology for the cancellation of the event due to the _________ (bad/rainy/adverse/other) weather. We deeply regret the inconvenience caused to you.
We seek your forgiveness regarding this matter and I hope that you will understand this situation.
Thank you for your understanding and cooperation.
Yours sincerely,
____________ (Signature)
____________ (Name)
____________ (Contact details)
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Kshitij Tarun