Writing an effective request letter for advance payment to a client necessitates clarity and politeness. Clearly state the purpose of the letter and provide necessary details such as the order reference number and bank account information for the advance payment. Express expectation for a prompt response and gratitude for their cooperation. Avoid unclear language or omitting essential details to ensure effective communication.
Sample Letter to Request for Advance Payment to Client
To,
____________ (name of the receiver),
____________ (address)
Date: __/__/____ (date)
Subject: Request for advance payment
Respected Sir/ Madam,
My name is __________ (name) and I write this on behalf of ________ (name of the company).
This letter is in reference to the PO number/ invoice number/ bill number __________ (mention – PO number/ invoice number/ bill number) for the order that was made by you on __/__/____ (date). It is to inform you that I am writing this letter in order to request you for releasing the advance payment for the said PO number/ invoice number/ bill number.
You may transfer the advance amount to the below-mentioned bank account:
ACCOUNT NUMBER: ____________ (mention Account number)
BRANCH CODE: ____________ (Mention Branch Code)
HOLDER’S NAME: ________ (name)
BRANCH NAME: __________ (branch name)
I expect your quick and positive response. Kindly ignore if already done.
Thanking you,
___________ (name),
___________ (signature)
___________ (designation and company)
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Sandeep Bhandari