Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter for Acknowledgement of Received Goods
To,
The Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Acknowledgement of received goods
Sir/ Madam,
Most courteously, I would like to inform you that I am _______ (your name) and I am _______ (designation) of _______ (company name).
Regarding order no. ______ (purchase order number) dated__/__/____ (Date). This is to inform you that we have received the goods. Also, the bills have been sent for processing and the payment will be done via _______ (mode of payment -Online/offline/ any other) by __/__/____ (date).
Kindly consider this letter as an acknowledgment letter for the goods received bearing order no. ______ (purchase order number).
For,
________ (Company Name),
________ (Signature),
________ (Name),
________ (Contact Number)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into
<br>
tags in HTML for better readability.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
- Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.
Share via WhatsApp
Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
If you want to copy the text of your letter to the clipboard:
- Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
- Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.
Print Letter
For printing the letter directly from the browser:
- Print Letter: Click the "Print Letter" button after composing your letter.
- Print Preview: A new browser window will open showing your letter formatted for printing.
- Print: Use the print dialog in the browser to complete printing.
FAQs
- Why should I send an acknowledgment letter for receiving goods?
- Sending an acknowledgment letter confirms that you have received the goods and helps maintain clear communication and records with the supplier.
- What information should be included in the acknowledgment letter?
- The letter should include your name, designation, company name, purchase order number, date of order, confirmation of receipt, payment processing details, and expected payment date.
- How soon should I send the acknowledgment letter after receiving the goods?
- The acknowledgment letter should be sent as soon as possible after receiving the goods to ensure prompt confirmation and avoid any misunderstandings.
- Can I send the acknowledgment letter via email?
- Yes, sending the acknowledgment letter via email is acceptable. Ensure it is professionally formatted and includes all necessary details.
- What should I do if there are issues with the received goods?
- If there are issues with the received goods, mention the problems in the acknowledgment letter and request further instructions from the supplier on how to proceed.
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