When writing an acknowledgment letter for receiving goods, it is important to be clear, polite, and concise. Start by addressing the manager and providing your details and the company’s name. Mention the purchase order number, the date the order was placed, and confirm receipt of the goods. Also, indicate that the bills have been sent for processing and provide details about the payment method and expected payment date. Ensure all necessary details are included and avoid unclear language.

Table of Contents:

Sample Letter for Acknowledgement of Received Goods

To,
The Manager,
__________ (Company Name),
__________ (Address)

Date: __/__/____ (Date)

Subject: Acknowledgement of received goods

Sir/ Madam,

Most courteously, I would like to inform you that I am _______ (your name) and I am _______ (designation) of _______ (company name).

Regarding order no. ______ (purchase order number) dated__/__/____ (Date). This is to inform you that we have received the goods. Also, the bills have been sent for processing and the payment will be done via _______ (mode of payment -Online/offline/ any other) by __/__/____ (date).

Kindly consider this letter as an acknowledgment letter for the goods received bearing order no. ______ (purchase order number).

For,
________ (Company Name),
________ (Signature),
________ (Name),
________ (Contact Number)

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FAQs

  • Why should I send an acknowledgment letter for receiving goods?
    • Sending an acknowledgment letter confirms that you have received the goods and helps maintain clear communication and records with the supplier.
  • What information should be included in the acknowledgment letter?
    • The letter should include your name, designation, company name, purchase order number, date of order, confirmation of receipt, payment processing details, and expected payment date.
  • How soon should I send the acknowledgment letter after receiving the goods?
    • The acknowledgment letter should be sent as soon as possible after receiving the goods to ensure prompt confirmation and avoid any misunderstandings.
  • Can I send the acknowledgment letter via email?
    • Yes, sending the acknowledgment letter via email is acceptable. Ensure it is professionally formatted and includes all necessary details.
  • What should I do if there are issues with the received goods?
    • If there are issues with the received goods, mention the problems in the acknowledgment letter and request further instructions from the supplier on how to proceed.

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