When drafting a staff change letter to clients, maintain clarity and politeness throughout. Start by addressing the client respectfully, then introduce yourself and your position. Clearly state the staff change, including the name of the previous staff member and their replacement, along with contact details. Encourage the client to reach out to the new staff member for any queries and assure them of continued quality service.
Sample Letter Informing Client of Staff Change
To,
__________ (Name of the Client)
__________ (Address)
Date: __/__/____(Date)
From,
The Manager,
__________ (Name of the Company)
__________ (Address/ Branch)
Subject: Information about staff change
Respected Sir/Madam,
With due respect, my name is __________ (Name), The Manager of __________ (Name of the Company). I am writing this letter to inform you that there is a change in our staff.
The previous staff member __________ (Mention Name) having contact details __________ (Mention Contact Details) has been replaced by our new staff member named __________ (Name). The contact details of our new staff member is __________ (Contact Details).
Henceforth, kindly contact __________ (Name), our new staff member, for any queries regarding our company. Feel free to reach out to our new member via the above-mentioned contact details. It will be a pleasure for them to serve you.
Yours Sincerely/ Faithfully,
__________ (Signature)
__________ (Name)
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Deepanshu Thakral