When drafting an information letter for hotel guests, it's essential to maintain clarity and politeness. Begin with a respectful greeting, clearly state your role and purpose for writing, and provide all relevant details such as booking information and any changes. Encourage guests to carry necessary documents and offer assistance if they need to make further changes or have questions.
Sample Information Letter to Hotel Guests from Management
From,
___________(Sender’s Details),
___________(Name of the hotel)
___________(Address of the hotel)
Date: __/__/_____ (Date)
To,
___________(Name of the guest)
___________(Address)
Subject: Information about __________ (details of the information)
Respected Sir/Madam,
This letter is to inform you that I am ___________ (name), working as ______________ (mention designation) at _____________ (name of the hotel).
This letter is in reference to the booking ___________ (mention booking ID) of ______ (room) dated __/__/_____(date) under the name of _____________ (name of the guest). I am writing this letter to inform you that we have changed __________ (room number/booking/time of check in/check out) due to ___________ (mention reason).
Moreover, we would like to inform you that we have to keep a clean data/record of the guest. So I request you to carry all the necessary documents along with you to avoid any delay -if applicable.
We are happy to serve you and if you want to make changes regarding this, you can reach us at __________ (contact details).
Kind Regards,
______________ (Name)
______________ (Designation)
______________ (Contact details)
Live Editing Assistance
Live Preview
How to Download, Print, or Share Letter
After writing, you can easily print, email, or save your letter — even share it through WhatsApp.
Need help? See our Live Assistant Help Guide.
Incoming Search Terms:
- Letter to hotel guest sample
- Information letter to hotel guests from management
Deepanshu Thakral